Medical Transcription Service Company

Medical transcription is one of the most popular tasks in business process outsourcing (BPO). Typically, healthcare practices have to process a large chunk of data each day. Medical transcription outsourcing helps physicians, other medical professionals and healthcare practices to focus on the core tasks at hand.          

How Medical Transcription Outsourcing Can Help

Medical transcription outsourcing to a reliable and efficient transcription firm can help physicians save costs and resources since they have more time and energy to offer the right care to their patients. A reliable service provider can transcribe all their dictated reports on history and physical reports, clinic notes, consultation reports, procedures, ER reports, follow up notes and health reports and send them back within the specified time period. So while physicians go about their regular business, their documentation can be safely, cost-effectively and efficiently handled by HIPAA-compliant medical transcription company.

Medical transcription companies can serve the needs of hospitals, nursing homes, multi-specialty healthcare and rehabilitation centers, outpatient clinics, physician practices, etc. The benefits they gain could just help them treat their patients better.

Transcription Companies Are Equipped with State-of-the-Art Technology

A competent medical transcription company is equipped with the infrastructure required for efficient and precise transcription. They feature telephonic as well as digital dictation options, dedicated servers, high speed Internet, sophisticated encryption technology for security of the transcribed information, and much more. The transcription process is systematic, beginning from the dictation of the file by the physician through the preferred option. The dictated file is then uploaded onto the company’s secure server.

The data is password-protected and allotted to professional transcribers. The transcribers have good language and listening skills, and are also trained in medical conditions and terminologies, and can handle any kind of data. The transcribed files are checked by experienced editors and proofreaders before being delivered to the client through the chosen digital file transfer format. An experienced transcription company will offer a choice of encrypted digital format for file transfer and ensure that the files reach them within customized turnaround time.   

Trained and Professional Staff

Thanks to a team of professional transcribers, choice of dictation options, efficient recording infrastructure and comprehensive quality checks by editors and proofreaders, reliable medical transcription services can ensure up to 99% accuracy in transcription. The transcribers and other staff also undergo periodic skill assessments and training programs to ensure that they can fulfill the needs of healthcare providers.
 
Transcription Services at Affordable Rates

In addition to accuracy levels as high as 99%, established medical transcription outsourcing companies offer their services at affordable rates. In fact, healthcare providers would hesitate to outsource their documentation if it did not help save on their operational costs. A professional medical transcription service provider can help its clients save as much as 30-40% on operational expenses.

Physician practices are under pressure to implement the electronic medical record system by next year. This is posing serious challenges in the documentation of medical records. Improper documentation affects health care quality. Moreover, accurate documentation or medical transcription is the key to surviving RAC audits and preventing reimbursement loss. Here are some important considerations when it comes to ensuring high quality clinical documentation:

• Being timely has a lot to do with quality in patient records. History and physical notes and operative notes need to be signed within 24 hours of the patient visit and medical records, within one week after discharge. Time-based codes require accurate documentation of time.

• Documentation should be made clear and comprehensive, and include all the relevant details. Only an information-rich record allows proper reimbursement and improved patient care.

• Blindly following shortcuts and pick-lists of new digital record is not advisable as it might lead to restricted documentation. 
  

• Expanding SOAP notes would be a good idea and adding additional details in the columns available would help in effectively using the record for future care and for better filing of claims.

• Documenting details without delay at the patient encounter would ensure that important details are not missed out, and is rated a best practice.

• State procedure specifics. In the case of surgical notes, it’s important to specify the approach, all the procedures performed, and any unusual incidents that took place during the surgery. For instance, when it comes to lesion measurements, it is necessary to specify when the measurement was taken and if the measurement is inclusive of the margins. Only this can ensure accuracy in coding.

• In order to avoid health care complications and to be free of unwanted legal issues, it is advisable to perform timely verification of the entered data. Always check for possible errors that might encounter in the records and be sure that they are cleared promptly.

• In addition to verifications, performing internal audits regularly would assure top quality for patient records. Before signing the notes, it is crucial for physicians to take responsibility for the accuracy level.

• Make use of professional medical transcription services. The need of the hour is clinical documentation that is extensive and detailed. Only a team of skilled and trained personnel can handle the complex documentation tasks of your healthcare practice.

To be confident about accurate health documents which pave the way for overall efficiency, proper reimbursement, and survival of RAC audits, busy physicians can rely on a professional medical transcription company. Adhering to best practices in managing health records is sure to boost reimbursement and practice revenue.

Medical transcription involves the creation of accurate transcripts from the recorded notes of physicians. The transcription process is critical to maintain clear records of a patient’s medical history. These reports help the doctor review the patient’s condition as well as prescribe further treatment.

Medical transcription may be done in-house or outsourced to a third party. Medical transcription outsourcing has a number of advantages which makes medical transcription companies very popular today. The doctor can record his dictation on a digital recorder or into a dedicated toll number provided by the medical transcription company. This recording is converted by the medical transcriptionist into text format, which is later maintained as a medical report of the patient.

Listed below are some of the advantages of hiring a medical transcriptionist:

• It is cheaper to outsource than to perform the task in-house
• The transcriptionists are experienced and skilled to perform the tasks
• The work is completed on time and there is no scope for backlog
• HIPAA compliant medical transcription to keep the patient records confidential

There are many companies and individuals that provide these transcription services. However, it is important to carefully choose a reliable provider. A wrong medical transcript may prove to be fatal for the patients. Hence it is critical that the reports are generated by a reliable transcriptionist.

Before finalizing on the transcriptionist, the doctor or hospital should ensure that the transcriptionist is capable of providing quality output. Consider the factors below when choosing a transcriptionist.

• The ability of the transcriptionist or the organization to meet deadlines
• The security measures adopted by them for security of data
• Transcriptionists should have basic knowledge of medical terminology, sign and symptoms, disease names, medication processes, laboratory and diagnostic processes etc.
• They should be fluent in English and well-versed in format styling and editing
• Ability to make use of selected professional reference materials
• Ability to work with word processing equipment, dictation equipment and transcription equipment

Many transcription companies provide free trials to prospective clients to enable them to evaluate their efficiency. During this free trial you should check the following:

• Infrastructure of the organization and the technology used by them
• Accuracy of final draft
• Turnaround time as well as the capacity to meet deadlines
• Promptness of the staff and their skill to provide technical assistance as well as their dedication to customer service
• The process of maintaining confidentiality and security.

A reliable medical transcriptionist is indeed a great support for physicians and other healthcare professionals.

Tulsa, Oklahoma: With the increased demand for accurate and timely medical documentation, MTS Transcription Services (MTS) is offering result oriented, affordable psychiatry transcription services. The HIPAA compliant transcription services of this Oklahoma based outsourcing company are competitively priced, allowing psychiatry practices to save up to 30% to 40% on their operational costs.

With a comprehensive blend of web-based technology, digital dictation servers, EMR/EHR interfaces, VPN, and security measures, MTS provides reliable and uninterrupted medical transcription service to enhance the operational efficiency of psychiatric practices. HL-7 integration allows clients ease of access to their medical records.

Physicians can rely on this company’s excellent support service to discuss their formatting and turnaround time requirements. The flexible dictation options offered include toll free phone-in and digital recording. Files can be sent in as WMV, MPG, AVI, MOV, ASF, ASX, RM, SWF, DIC files, and extended audio formats such as WMA and MP3 using safe transfer modes.

The company’s qualified and experienced transcription team can handle documentation for all types of files such as psychiatric evaluations, consultation notes, x ray reports, medical reports, referral letters, discharge summaries, mental status evaluation reports, major depressive disorder reports and neurobehavioral assessment reports. All transcripts go through a stringent three-level quality check to ensure that the final output has an accuracy level as high as 99%.

 “Our psychiatry transcription services are professional, allowing you to spend more time on what you do best – taking care of your patients,” says the company’s solutions manager.

Right from dictation capture to final documentation, the company’s focus on quality and timeliness is clearly evident. MTS works as an extension of the client practice to streamline medical practice’s document management tasks, reduce overheads, and improve patient care, and overall revenue.

In addition to competitive pricing, MTS offers special rates as well as a digital recorder free of cost to practices with volume jobs. Electronic signature capability allows physicians improve productivity and reduce staffing hours spent on pulling and filing records. These psychiatry transcription services are also designed to seamlessly integrate with EHR (electronic health record) systems.

Opting for the free trial that MTS offers allows physicians can understand the extent to which the company can meet their needs so that a customized solution can be created.

A recent survey conducted by KLAS Research shows that despite adoption of new documentation technologies, most hospitals still outsource a part of their transcription, and plan to increase of continue the use of these services in the future.

MTS Transcription Services (MTS), an established outsourcing company in the U.S., has stood the test of time with its efficient transcription solutions for all kinds of for clinics, physicians practices and hospitals across the U.S. This company’s vast and expanding clientele are benefiting from its superior HIPAA-complaint medical transcription services which allow them to maintain accurate documentation for timely diagnostics and treatment.

It is the company’s advanced resource base and skills in project management that is attracting attention. All transcription is performed by trained and experienced medical transcriptionists. They can provide error-free transcripts in the required format for various medical records such as operative reports, progress notes, discharge summaries, narrative notes and much more. Stringent three-level quality checks ensure 99% accuracy in the final transcripts.

Each client’s documentation challenges are treated as unique, which is why the company’s management sees that a separate team is assigned to each transcription project. Clients can specify turnaround time – STAT to 24 hours and expect to get their documents delivered without any compromise on accuracy or on the deadline.

MTS can provide feeds to electronic medical records (EMR) or electronic health records (EHR). HIPAA compliance is ensured with various security measures to ensure the confidentiality of patient information.

“Our medical transcription solution seamlessly integrates with your current medical setting and ensures efficient workflow right from dictation capture, transcription, to document delivery,” says the company spokesperson.

Allowing MTS to handle their transcription challenges is providing its clients with more time for patient care. Moreover, these comprehensive solutions are specifically designed to help healthcare providers save at least 30 to 40% on their costs. MTS does not insist on a long-term yearly contract and provides prospective clients with a free trial to help them understand how it can meet their documentation needs.

With a decade of experience under its belt, this established medical transcription company provides customized transcription services for all medical specialties, such as Anesthesiology, Cardiology, Endocrinology, Geriatrics, Nephrology, Orthopedics, Pain Management, Pathology, Physical Therapy, Radiology, Urology, and more.

An experienced medical transcription company based in Tulsa, Oklahoma, MTS Transcription Services has carved a niche for itself in this highly competitive field.The company has announced reduced rates on its efficient dermatology transcription services.This is expected to help dermatology clinics and practitioners manage their heavy workload cost-effectively and focus better on their core activities.Clients can expect to save up to 30 – 50 percent on their costs by partnering with MOS.

As an established transcription service provider, MTS has a vast national and global clientele and handles dictation for several healthcare facilities and specialties.The company utilizes advanced technology, has a skilled workforce, and ensures streamlined HIPAA-compliant workflow systems and processes.These advantages offer economies of scale, allowing MTS to provide accurate, secure and timely documentation solutions at reduced rates.

Dermatology transcription services are provided for all types of reports such as patient assessment notes, admission notes, history and physical notes, consultation notes, and more.The company’s professional team can transcribe dictation relating to various sub-specialties such as dermatopathology, Mohs surgery, teledermatology, cosmetic dermatology, immuno dermatology and pediatric dermatology.The three-tiered quality control process ensures transcript accuracy levels as high as 99 percent.MTS can provide EMR integrated transcription solutions, helping dermatology practices in their efforts to digitize their medical record systems.

This affordable medical transcription service comes with various options.Dermatologists can choose to dictate via a toll-free telephone number or provide their dictation as digital recordings.Options for file transfer include upload to a secure FTP server as well as encrypted browser-based transfer.

The company pricing policy is fair and flexible in that rates are based on factors such as volume, type and quality of dictation, turnaround time, specialty requirements, and Document Management Flow system requirements. Volume rates are available.Clients signing up for medical transcription of above 5000 lines a month and a period of more than 6 months get a brand new digital recorder free of cost.

At a time of uncertain and declining payments, these reduced rates on dermatology transcription services will prove great boon for medical practices.Potential clients can go in for free no-obligation trial service before signing up.Clients do not have to sign a long-term yearly contract to benefit from these quality medical transcription services.

As physicians have a busy agenda, they may not have adequate time to invest for non-core activities. However, as timely and accurate medical documentation is essential, most healthcare facilities are outsourcing this task to a reliable medical transcription company. The demand for medical transcription services has increased tremendously in recent times as healthcare providers realize the advantages of outsourcing their documentation tasks.

Comprehensive Documentation Support

Medical transcription firms can transcribe a wide range of medical reports such as patient history, examination reports, progress notes, discharge summaries, laboratory reports, referral letters and more, making the task of maintaining records easier. The transcribers listen to these audio files containing the healthcare provider’s dictation and then convert them into the format that the client requires.

An experienced transcription company offer transcription services for all major specialties as Anesthesiology,   Cardiology, Chiropractic ,Dentistry ,Dermatology, Gastroenterology ,Geriatrics , Hematology , Internal Medicine , Neurology and more.

Benefits of Outsourcing Medical Transcription

By outsourcing their transcription to a reliable service provider, healthcare professionals can gain many comprehensive benefits:

• Convenient dictation modes: The proofreaders, editors, trancriptionists will ensure you to transcribe dictated reports with dictation methods of toll free number and digital dictation machine to provide error-free transcripts and deliver on time.
• Accurate documentation: Accuracy in documentation is crucial to proper patient treatment and care. A professional transcription company has expert medical trancriptionists on the job which ensures accuracy levels of up to 99 percent.
•  Quality check: A reliable service provider will deliver the transcripts to the clients only after performing multi-level quality assurance tests to assure the highest levels of accuracy.
•  Security: A reliable firm is one that provides services that are secure and confidential in accordance with HIPAA norms. It is important for the service providers to have measures to protect patient data such as transfer of files via a secure FTP server or 256-bit AES encryption for all transferred files.
• Customized turnaround time: A competent transcription service provider offer turnaround time options that include 24 hour TAT and STAT.
• More time for core-issues: An experienced service provider helps healthcare providers save time to focus on patient care without any interruption.
• Cost savings: Reliable providers offer affordable transcription solutions which ensure their clients cost savings of up to 30-40 percent.

A competent medical transcription outsourcing company will provide personalized and secured access to medical documents with real time services. Also, outsourcing these services is an ideal option compared to setting up an in-house infrastructure for transcription. All your needs for medical transcription services can be met easily and affordably by choosing the right firm.

Medical transcription companies help reduce the documentation workload of healthcare providers. Professional medical transcriptionists are trained to handle the transcription of the various types of reports generated in a healthcare facility. They produce accurate transcripts of history and physical reports, clinic notes, ER reports, consultation reports, procedures, follow-up notes, and health reports. Their timely and efficient assistance helps physicians save time and money and there is little wonder that medical transcriptionists play a significant role in the current healthcare arena.

Medical Transcription – the Process

Physicians can record their dictation on digital recorders for upload on secure FTP sites or transfer via encrypted browsers. They can also use a toll-free telephone number for dictation. Medical transcriptionists have to download these files, listen to the dictated recordings and transcribe them into precise and well-formatted medical reports.

The transcribed reports are checked by the transcriptionist to ensure quality. A professional medical transcription company would have a stringent quality control process where the transcripts are checked at three levels before delivery to the client. A reliable service provider can offer accuracy levels as high as 99% in the final transcript.

Medical Transcriptionists in Professional Medical Transcription Outsourcing Companies

A professional medical transcription company would have a trained and qualified workforce. These skilled medical transcriptionists would have specific skills which allow them to offer quality output.

• Transcription involves multi-tasking as the transcriptionist has to listen to the physician’s dictation and type simultaneously. Hence the ability to multi-task is an important skill for a medical transcriptionist. Good listening skills are a must. They use a headset to listen to the dictation and foot pedals to pause the recordings whenever clarification is needed. Using word processing software and electronic medical dictionaries to edit grammar and medical terms, they produce accurate reports.

• To produce error-free transcripts, the medical transcriptionist must have an in-depth knowledge of medical terminology in various specialties including Cardiology, Physical Therapy, Gastroenterology, and more. They must also be familiar with laboratory and diagnostic tests, anatomy and physiology, pharmacology, and more. This knowledge enables them to produce accurate transcripts from physician dictation.

• A medical transcriptionist should be well-versed in English language especially in grammar, punctuation and other usages. They must also be able to understand different accents.

• Medical transcription work is computerized, right from the downloading of dictated data, creation of reports, uploading of completed files to using the internet for looking up difficult terms, and more. So the medical transcriptionist has to be computer and internet savvy to succeed. Medical transcriptionists should have excellent typing skills to produce error-free reports within the specified turnaround time. 

Finally, it is of utmost importance that the medical transcriptionist is well-versed in the security guidelines pertaining to patient information. They should strictly adhere to these guidelines when handle all the work they are entrusted with. HIPAA compliant medical transcription services will ensure this.   

 

Nowadays, most medical entities and healthcare organizations depend on medical transcription services. Medical transcription has become a requisite for facilities that are struggling with patient care and back office work. Outsourcing the work helps them to focus better on patient care and other important tasks. The increase in demand for medical transcription services has led to a significant growth in the number of service providers. So when choosing a medical transcription company, it’s important to go by some tips.

Factors to consider in choosing a medical transcription company

If you are looking to outsource medical transcription tasks, consider the following points to choose the right company.

• Experience: One of the important factors to consider is the experience of the firm. A company with several years of experience and a satisfied clientele is the best choice.

• Quality of service: Even a single mistake in medical transcript can cost a life. So accuracy is a very important factor in medical documentation. Reliable firms have highly skilled medical transcriptionists who are well versed in medical terminology and different accents to provide accurate transcripts for various medical specialties. Stringent quality checks also help to ensure 99 percent accuracy in transcribed documents. They would also use advanced technology and software to ensure quality transcripts.

• Confidentiality of records: Another major thing to worry is whether the medical records are kept in highly confidential and secure manner. Medical documents and records are of sensitive nature and meant for viewing only by the patient and the doctor. Disclosing these records to a third party may lead to misuse of these records. So it is necessary to partner with a service provider that adheres to HIPAA guidelines. That is the best way to make sure your files are handled in a secure and confidential manner.

• Cost-effective: Another factor you have to be concerned about is pricing. Outsourcing must save you money. Reliable service providers offer services that can help you to save 30 to 40 percent on your costs.

• Minimum turnaround time: Timely and accurate documentation is necessary for efficient treatment and prompt reimbursement. A competent medical transcription company can provide services in minimum or custom turnaround time.

Some of the important benefits gained by partnering with a reliable service provider are:

• 99 percent accuracy
• Confidentiality of medical records
• Flexible dictation methods - digital dictation and toll-free numbers
• Document management flow system
• Secure web-based file transfer
• Customized EMR solutions

Having all these points in mind can help you choose the right medical transcription company.

Nowadays, healthcare is like any other business. To provide proper treatment and care, physicians need to ensure that they can compete effectively and meet growing needs. They have to deal with all kinds of pressures from different sides such as an increased flow of patients, the need to provide quality treatment and care, administrative tasks, and much more. Documentation work also continues to increase day by day and this is inducing them to seek the support of a medical transcription outsourcing company. Providing efficient and timely support to transcribe physician dictations, a reliable service provider can help a medical business grow.  

Here are some of the ways your practice can benefit by partnering with the right outsourcing company:

• Revenue management

Medical transcription companies play an important in managing your capital investment.

- You do not have to invest in recruiting and training transcription staff. This reduces expenses on salaries, insurance benefits and other compensation packages

- Outsourcing transcription work rules out the investment in infrastructure, advanced software, technology, equipment, and more

- You can save 30-40% on your transcription costs by outsourcing. Established service providers outsource the work to offshore locations where quality service is available at lower rates. This allows them to offer you competitively priced solutions

• Increased efficiency

You can concentrate on your core activities without worrying about getting your transcription done right. Reputable transcription companies can provide medical transcription services for almost all major specialties. Web-based documentation managed by a team of experienced professionals ensures that error-free reports are delivered within customized turnaround time. All this helps increase your efficiency quite significantly.

• Reduced business risk and liability

A medical transcription company uses latest technologies and tools for smooth and efficient workflow. They also provide user-friendly options for digital dictation through digital recorders and toll-free number. They also have HIPAA-complaint safe file transfer options. The use of quality technology and software by the company’s expert team of medical transcriptionists allows them to provide error-free documents. All this ensures reduced business risks and liability for your practice. Many companies have solid risk management programs in place to help minimize client risks.

Other Valuable Benefits of Medical Transcription Outsourcing

Here are some other valuable benefits that an established medical transcription service can offer:

• Customized solutions
• Stringent quality assurance for 99% data accuracy in all transcribed reports
• Document flow management software for end-to-end tracking of data
• 128 bit encryption protocol and FTP for secure file transfer
• No long-term contracts
• 24/7/365 technical support
• Free trial for practical evaluation of service

Choosing the right medical transcription outsourcing company is important to ensure solutions to help your business grow. This is possible by doing some serious research online. Make a list of established companies in the field and compare their services. Go by the above-mentioned factors to make your choice.